For Wedding Planners
Run each couple's RSVPs, guest list, meals and allergies, seating chart, budget and invitation in its own private wedding - with a portfolio of your whole season, a printable caterer day sheet, a run of show with per-vendor links and reusable studio templates on top. One plan per wedding. No event caps, no monthly platform fee.
$189 lifetime per wedding, or $19.99/mo while it runs
The missing link
The Private Wedding App is the link between your business and your couples' guests: every RSVP, meal, allergy, table and vendor call time, live across your whole season, feeding the numbers your caterers and venues bill you on. Keep whatever runs your back office. This runs the weddings.
How it works
1
Every client gets their own wedding in your account: names, date, venue, their own private link. Nothing is shared between weddings, not guests, not budgets, not designs.
2
Build the invitation around the couple's photos and colors, watch RSVPs, meals and allergies fill the guest list, seat the confirmed guests, track the budget. The selector in your sidebar moves you between client weddings in one click.
3
The couple and their guests use the invitation link: RSVP in 30 seconds, schedule, directions, gifts, photo gallery. You export the guest list, the caterer report or the seating chart whenever they need it.
Built for planners, not couples
Every client wedding at a glance: dates, countdowns, live RSVP counts and season totals, with alerts when a wedding needs you.
Final counts, plates per meal, the allergy roster with table numbers, the escort-card list and vendor contacts on one printable page - and it shows what changed since the version you last sent.
The wedding-day timeline with vendor call times, drafted in one click from the invitation schedule and your booked vendors. Shift every time at once when the ceremony moves, and send each vendor a read-only link showing only their rows.
Save your best wedding's checklist, vendor shortlist and timeline once; apply them to every new client. Deadlines follow each wedding's date automatically.
Each booked vendor carries a final-numbers deadline. When it closes in while RSVPs are still open, the wedding is flagged across your whole portfolio.
Give each couple their own login on their wedding and decide per section what they see and edit: guest list and invitation open, budget as you choose, your vendor notes and quotes private. No other tool offers per-section permissions.
Bill each couple for your fee in deposits and instalments, paid by card or bank straight into your own account. It builds from the wedding you are already managing, so the money and the guest list live in one place, not two apps. No markup from us.
Send your own agreement for the couple to sign from their phone, with a dated, tamper-proof record of who signed and when. Your wording and your terms, signed and stored beside everything else for that wedding.
Live demo with sample client weddings
Pricing for planners
Each client wedding carries its own plan: $189 lifetime, or $19.99 per month while the wedding is active. Most planners bill it through to the couple as a line item, the way stationery is billed. The planner tools carry no fee on top; your account holds as many weddings as your season does and there is no tier to outgrow.
$189 lifetime per wedding, unlimited weddings on the account, guest-facing invitation and RSVP included
$69.99/mo tiered by project count and capped at 15 active projects on that tier, business tools rather than a guest-facing invitation
business tiers from $39/mo for 150 registrations a month up to $409/mo, event-registration software priced for corporate volume
Competitor prices as published August 2026. Local currencies available at checkout.
In every client wedding
Questions planners ask
Your planner account opens on a workspace: a portfolio of every client wedding with live RSVP counts and final-counts alerts, reusable studio templates, and couple access you control section by section. Inside each wedding you get the full platform - a cinematic digital invitation your couple's guests open (in any of eleven themes, bilingual with right-to-left Arabic, with Our Story, background music, a photo gallery and a song-request field), RSVP with meals, severe-allergy flags and named plus-ones, multi-day and destination events each with their own private link, a guest list with a WhatsApp send button, a drag-and-drop seating chart and reception floor plan, a budget tracker with deposits and instalments, a vendor manager across thirteen categories, a checklist, a moodboard, a gift registry, a caterer day sheet, a run of show with per-vendor share links, client invoicing that bills the couple for your fee in deposits and instalments straight into your own account, contracts your couple signs online, and an AI wedding planner that already knows the couple's date, venue, guests and budget. Each wedding stays completely separate; you move between them in one click, and the couple and their guests use the invitation link.
One plan per wedding: $189 lifetime, or $19.99 per month while the wedding is active. There is no monthly platform fee on top and no cap on how many weddings your account can hold. Most planners bill the plan through to each couple as a line item, the same way they bill stationery.
Yes, and you control exactly how much. Invite the couple by email and they get their own login on their wedding, with per-section permissions you set: typically the invitation and guest list editable, seating and checklist view-only, and your budget figures and vendor notes hidden unless you open them. No password sharing, and your other client weddings are never visible to them. Their guests still just use the invitation link.
No. Each wedding is paid for individually, so your account scales with your season instead of a tier. Dedicated planner software is typically tiered by volume, Aisle Planner runs $69.99 per month capped at 15 active projects, and RSVPify's business tiers run $39 to $409 per month with monthly registration caps, which is exactly the model the per-wedding plan avoids.
Yes. The invitation runs in any language, including bilingual and trilingual invitations with up to three languages, each guest reading it in their own, and right-to-left Arabic, so a couple in Dubai marrying in Lebanon with guests in three countries gets one link that works for everyone. Multi-event RSVP handles the welcome dinner, ceremony and farewell brunch as separate headcounts.
Seven, on top of the per-wedding planning suite: a portfolio of your season with live RSVP counts and alerts; a printable caterer and venue day sheet with final counts, the allergy roster by table and an escort-card list, which tracks what changed since you last sent it; a run of show with vendor call times, a bulk time-shift and a read-only link per vendor showing only their rows; studio templates that reuse your checklist, vendor shortlist and timeline across client weddings with deadlines recomputed per wedding date; final-numbers alerts that flag any wedding where a vendor deadline closes in while RSVPs are still open; client invoicing that bills each couple for your fee in deposits and instalments, paid by card or bank straight into your own account with no markup from us; and contracts your couple signs online from their own agreement text, with a dated, tamper-proof record of who signed.
Create the couple's invoice and set a deposit as the first instalment. The Private Wedding App scaffolds the schedule from the wedding date, so the deposit, any staged instalments and the final balance are dated for you. The couple pays the deposit by card or bank and it lands straight in your own account, with no markup from us, so you keep the full amount. Because the invoice sits on the wedding you are already managing, the payment tracks against that couple's guest list and budget rather than in a separate app.
Open the couple's invoice and split the total into instalments: a deposit now, one or more staged payments, and the balance before the wedding. The dates scaffold automatically from the wedding date, and each instalment is paid separately by card or bank into your own account. You see at a glance what is paid and what is still due, next to everything else for that wedding, and the couple can pay by bank transfer to keep the fee low.
Paste your own agreement into a contract and send the couple a private link; they read it and sign from their phone with a typed signature. You keep a dated record of who signed and a tamper-proof fingerprint of the exact text. Electronic signatures are legally binding in the US under the E-SIGN Act and in the UK and EU under eIDAS. The Private Wedding App hosts the signing; the wording stays yours or your lawyer's, because we do not provide contract templates.
Create it yourself in two minutes: sign up as a planner, add your first client wedding and choose its plan, lifetime or monthly. The planner tools carry no fee - the wedding is what you pay for. If you prefer, write to us through the contact page and we set it up with you.
Missing something?
Our aim is to build what couples and wedding planners really need. Most of the features our users ask for ship within days.
Request a featureCreate your planner account in two minutes, add your first client wedding and choose its plan. Questions first? Write to us through the contact page.
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